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titleActivity Administration (Optional)


Info

Arts and Science Online supports Aropa. If you would prefer that submission and review progress be collected and sent to you by ASO, please send a request to asomm@queensu.ca


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titleView General Progress

While logged in to Aropa, general information about the progress of the activity can be accessed from the front page of the activity. The sections below describe how user specific progress can be accessed.


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titleView Submissions

After the submission phase has started submissions can be viewed by choosing Monitor submissions on the left. This will display the NetIDs of the students who submitted as well as the work they submitted. Non submitters will be listed at the bottom of the page.

Tip

In some cases it might be necessary or recommended to send a reminder to the students who haven't submitted to the activity yet. Student email addresses can be generated from Aropa by doing the following:

  • Copy the NetIDs to the right of Yet to submit:
  • Open up Notepad (Windows) or TextEdit (MacOS) and paste the NetIDs into the empty document
  • Find and replace , with @queensu.ca; . This extension might need to be manually added to the last NetID
  • Paste the email addresses into the BCC field in Outlook. Using the BCC field will allow a generic message to be sent to each student without displaying all of the email addresses in the message



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titleMonitor Reviews

After the Review Phase has opened, TAs and the Instructor will have access to the Monitor Reviews button on the left of the Assignment Administration page. The leftmost column lists the NetID of the Reviewer while the two rightmost columns list the NetIDs of the authors whose work was allocated to the reviewer.

Tip

The order can be changed to view the Author and associated reviewers by clicking on the View by author button at the top of the page.

Aropa codes the status of the reviews in the rightmost columns as follows:

  • Unbolded NetID (e.g. qu2202211) indicates that the review hasn't been started
  • Bolded NetID (e.g. qu2202211) indicates that the allocated work has been viewed but a review has not been started
  • Bolded NetID with a plus symbol (e.g. qu2202211+) indicates that the review has been saved but is incomplete.
  • Bolded NetID with a check mark symbol (e.g. qu2202211) indicates that the review is complete
  • Bolded NetID with a check mark  symbol and an asterix (e.g. qu2202211*) indicates that the review is complete and the author being reviewed has viewed the feedback


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titleGranting Extensions
In some cases, a student might have an Accommodation or Academic Consideration which will permit them more time to complete the activity. Alternate deadlines can be chosen by granting an extension to the student in Aropa.
  1. In the assignment, choose Manage Extensions from the left
  2. On the Manage Extensions page, type in the NetID of the student you wish to grant the extension for.

    Tip

    If you don't know the Student's NetID, their name can be searched in the GPHY 101 Student Roster Spreadsheet.


  3. Select an alternate date for the submission, the review, or both and choose Save changes
Tip

Extensions can be granted for the submission phase or review phase or both. The date field can be left blank for the phase that does not require an extension. The Date granted field is automatically populated when the extension is granted.



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titleChange due date Date of an entire activityEntire Activity

If the due date of one of the Peer Review activities needs to be modified, it can be updated in Aropa as follows:

  1. From the assignment, choose Edit assignment from the menu on the left
  2. The submission deadline can be change modifying the Author submissions end date. Reviewing can be modified by changing the Reviewing ends due date.
  3. Choose Save to finalize the changes
Warning

This activity uses TA groups, meaning that the above steps need to be repeated for the remaining TA groups. For this reason it is recommended that these changes be made by the course instructor who will have access to all of the TA groups.

Alternatively a request to change the due dates can be submitted to asomm@queensu.ca .



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titleCheck Your Grading Progress

In some cases it is beneficial to check the overall progress of grading in your activity. This can be done by monitoring the marking:

  1. As an instructor, choose View review marking from the left-hand menu
  2. In the Reviewer Marking Assignment, choose Monitor Marking
  3. The progress of your marking account will be listed. The grading progress follows the same convention as those outlined in the Monitor Reviews section

Info

The majority of the reviews will likely be bolded and contain the plus sign to indicate that it is incomplete. Due to the nature of how the grading rubric is structured it is appropriate to leave these reviews as incomplete. This will not impact how students view the feedback.



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