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Panel
titleInstructor and TA Guidelines

Please review the best practices listed below in advance of your Zoom session(s) to help foster a positive and successful user experience for both the teaching team and your students. Following the procedures listed here will help ensure no further action is required prior to your meeting. If you find that you need further support, or require any changes to the scheduled meeting, please email asozoom@queensu.ca with your request as soon as possible. 


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titleScheduling a Zoom Meeting

Scheduling a Zoom Meeting:

As of Winter 2022, instructors can either scheduled their own meetings from onQ or request that meetings be created by the ASO Zoom Team.

Warning

Please note that the ASO Zoom team will not have a record of any meetings created by an instructor in onQ. For meetings that might require the capturing of logs, regular posting of recordings, might require support or will be graded, it is recommended that the meetings still be created by the ASO Zoom Team.

  • To book your meeting, please visit our Zoom Meeting Booking Site and fill out the form to create a booking.
  • If you plan to have a member of your teaching team host a session, they will need to be added as an Alternative Host. Please indicate this in the Zoom Meeting Request Form. If you have already submitted the form, please contact asozoom@queenus.ca to let us know that additional Alternative Hosts need to be added and include their Zoom account email address in the message.  
  • You will receive an email confirmation with a calendar invite once you've submitted your booking.  You can forward this calendar invite to other members of the teaching team as required.
  • The ASO Zoom Team will modify your booking with your session link and will post this link to your Zoom/Live Sessions page in your course in onQ.


    • The ASO Zoom Team will confirm any tech support requests and allocate support personnel for your session if required.
    Panel
    titleBook a Zoom Meeting via onQ (e.g. for office hours, check-ins, un-graded tutorials, etc)
    1. Navigate to you course's Zoom page and click on the Zoom Meetings link.

    2. On the Zoom page, select Schedule a New Meeting in the upper-right of the screen

      Info

      When accessing the Zoom integration for the first time you will be asked to grant permission for your Zoom account to be integrated with onQ. Please grant the request to proceed


    3. Fill out the meeting details and check off the following:
      • Waiting room (optional)
      • Mute Participants upon entry
      • Record the meeting automatically
    4. Save the changes
    5. Repeat steps 1-4 for any additional meetings
    Tip

    If you are unsure if your meeting was scheduled correctly, you can send an email to asozoom@queensu.ca and request that the meetings be reviewed.



    Panel
    titleBook a Zoom Meeting via ASO Zoom
    • To book your meeting, please visit our Zoom Meeting Request Form and fill out the information and submit it.
    • Once your meetings have been created, you will receive a confirmation message from the ASO Zoom Team
    • If you have any special requests, please add them in your
    booking request



    Expand
    titleAccessing your Zoom Meeting

    Accessing your Zoom Meeting:

    • Prior to your meeting taking place, please visit https://queensu.zoom.us to make sure you have activated your Zoom account.  
    • To open your meeting, sign into your zoom account first at https://queensu.zoom.us.
    • The link can be found in your calendar invite or in the Zoom section of your course in onQ.
    • When you click on the Zoom meeting link, you will be prompted to open the meeting where you will be redirected to a webpage. If you have the Zoom desktop application it will automatically open, and you can begin your meeting. 


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