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Please note that the ASO Zoom team will not have a record of any meetings created by an instructor in onQ. For meetings that might require the capturing of logs, regular posting of recordings, might require support or will be graded, it is recommended that the meetings still be created by the ASO Zoom Team.

1. Navigate to you course's Zoom page and click on the Zoom Meetings link.

2. On the Zoom page, select Schedule a New Meeting in the upper-right of the screen

   Info
   When accessing the Zoom integration for the first time you will be asked to grant permission for your Zoom account to be integrated with onQ. Please grant the request to proceed

   
   

3. Fill out the meeting details and check off the following:
   • Waiting room (optional)
   • Mute Participants upon entry
   • Record the meeting automatically
4. Save the changes
5. Repeat steps 1-4 for any additional meetings

• To book your meeting, please visit our Zoom Meeting Request Form and fill out the information and submit it.
• Once your meetings have been created, you will receive a confirmation message from the ASO Zoom Team
• If you have any special requests, please add them in your Request Form or email the ASO Zoom Team at asozoom@queensu.ca. 

Regardless of how the meeting has been created, it is important that it be tested to ensure the appropriate team member can access and host the meeting. If you are unable to access the meeting that was created, please email asozoom@queensu.ca

If you are unable to access your meeting, please email asozoom@queensu.ca during office hours (8:30 AM - 4:30 PM M-F) or contact the ITServices Support Center outside of office hours.

1. Visit zoom.us and schedule a meeting, or select an upcoming meeting from your list.
2. From your meeting page, scroll to the bottom to find the Poll option. Click Add to begin creating a poll.
3. From the pop-up menu, enter the title and your first question. You have two additional options:
   1. Enable anonymous responses: check the Anonymous? box to make the poll anonymous will keep the student’s polling responses anonymous in the meeting and the reports.
   2. Single or Multiple Choice: select whether you want the question to be single choice (students can only choose one answer) or multiple choice(students can choose multiple answers).
4. Type in the answers to your question and click the Save button at the bottom of the poll creation pop-up menu.
5. If you need to add another question, repeat steps 2-4 above.

NOTE: You can create a maximum of 25 polls for a single meeting.

1. Start the scheduled Zoom meeting.
2. Select the Polling option from the menu bar.
3. Select the poll that you would like to launch.
4. Click the Launch Poll button.
5. The participants in the meeting will now be prompted to answer the polling questions. You will be able to see the results live.
6. Once you would like to stop the poll, click End Poll.
7. If you would like to share the results to the participants in the meeting, click Share Results.

If ASO set up your Zoom booking, please reach out to asozoom@queensu.ca to request polling results.

If the meeting was set-up using your personal Zoom account, please follow these steps:

1. Sign in to your Zoom.us account.
2. Select Reports. If you are an account owner, admin, or a role with the Usage Report permission, you will need to select Account Management, then Reports.
3. In the Usage Reports tab, click Meeting. A list of upcoming and previous meetings will be generated. You can search by time range or by meeting ID.
4. Next to Report Type, select Registration Report or Poll Report.
5. In the drop-down menu below Report Type, select one of these options: 
   1. Search by time range: Select a time range then click Search.
   2. OR Search by meeting ID: Enter the meeting ID and click Search.
6. Click Generate in the last column. You can also use the check boxes to select multiple meeting then click Generate at the top.

1. Start an instant or scheduled meeting.
2. Click Breakout Rooms from the bottom menu.
3. Select the number of rooms you would like to create, and how you would like to assign your participants to those rooms:
   • Automatically: Let Zoom split your participants up evenly into each of the rooms.
   • Manually: Choose which participants you would like in each room.
   • Let participants choose room: on their own. 
4. Click Create Breakout Rooms.
5. Your rooms will be created, but will not start automatically. You can manage the rooms prior to starting them by following the instructions below.

1. After creating the breakout rooms, click Options (on Windows) or the gear icon (on macOS) to view additional breakout rooms options.
2. Check any options that you would like to use for your breakout rooms.
   • Allow participants to choose room: Participants can select and enter rooms on their own once rooms are launched. 
   • Allow participants to return to the main session at any time: If this option is checked, the participants can move back to the main session from their meeting controls. If this is disabled, they need to wait for the host or co-host to end the breakout rooms.
   • Automatically move all assigned participants into breakout rooms: Checking this option will move all participants into the breakout rooms automatically. If this option is unchecked, the participants will need to click Join to be added to the breakout room.
   • Auto close breakout rooms after () minutes: If this option is checked, the breakout rooms will automatically end after the configured time.
     1. Notify me when the time is up: If this option is checked, the host and co-hosts will be notified when the breakout room time is up.
   • Set Countdown timer: If this option is checked, the participants will be given a countdown of how much time they have left before being returned to the main room.
3. Follow the steps below to assign participants to rooms or click Open All Rooms to start the breakout rooms.

After manually or automatically assigning participants to rooms, you can rearrange the participants. Participants who are not assigned to breakout sessions will remain in the main meeting when the rooms are started. Hover over the participant or room for these options:

• Move to (participant): Select a room to move the participant to.
• Exchange (participant): Select a participant in another room to swap the selected participant with.
• Delete Room: Delete the selected room.
• Recreate all Rooms: Deletes existing breakout rooms and allows the host/co-host to create new ones. 
• Add a Room: Add another breakout room.
• Open All Rooms: Start the rooms. All assigned participants will be moved to their respective rooms after confirming the prompt to join the breakout room. If allowing participants to choose their own room, they can open the list of rooms and choose which to join. The host, or co-host that launched the breakouts and the original host, will be left in the main meeting until manually joining one of the rooms. The participants (and the host/co-host when manually joining a room) will see the following message shown when joining the breakout room.