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Panel
titleInstructor and TA Guidelines

Please review the best practices listed below in advance of your Zoom session(s) to help foster a positive and successful user experience for both the teaching team and your students. Following the procedures listed here will help ensure no further action is required prior to your meeting. If you find that you need further support, or require any changes to the scheduled meeting, please email asozoom@queensu.ca with your request as soon as possible. 


Expand
titleScheduling a Zoom Meeting

Scheduling a Zoom Meeting:

As of Winter 2022, instructors can either scheduled their own meetings from onQ or request that meetings be created by the ASO Zoom Team.

Warning

Please note that the ASO Zoom team will not have a record of any meetings created by an instructor in onQ. For meetings that might require the capturing of logs, regular posting of recordings, might require support or will be graded, it is recommended that the meetings still be created by the ASO Zoom Team.


Panel
titleBook a Zoom Meeting via onQ (e.g. for office hours, check-ins, un-graded tutorials, etc)


Info
titleIf booking for the first time - one-time settings changes (highly recommended)


  1. Navigate to you course's Zoom page and click on the Zoom Meetings link.

  2. On the Zoom page, select Schedule a New Meeting in the upper-right of the screen

    Info

    When accessing the Zoom integration for the first time you will be asked to grant permission for your Zoom account to be integrated with onQ. Please grant the request to proceed


  3. Fill out the meeting details and check off ensure the following :Waiting room (optional)are checked off:
    • Mute Participants upon entry
    • Record the meeting automatically
  4. Save the changes
  5. Repeat steps 1-4 for any additional meetings
Tip

If you are unsure if your meeting was scheduled correctly, you can send an email to asozoom@queensu.ca and request that the meetings be reviewed.



Panel
titleBook a Zoom Meeting via ASO Zoom
  • To book your meeting, please visit our Zoom Meeting Request Form and fill out the information and submit it.
  • Once your meetings have been created, you will receive a confirmation message from the ASO Zoom Team
  • If you have any special requests, please add them in your Request Form or email the ASO Zoom Team at asozoom@queensu.ca. 


Info

Regardless of how the meeting has been created, it is important that it be tested to ensure the appropriate team member can access and host the meeting. If you are unable to access the meeting that was created, please email asozoom@queensu.ca



Expand
titleAccessing your Zoom Meeting

Accessing your Zoom Meeting:

  • Visit your course's Zoom page and click on the Zoom Meeting's link. If prompted, choose Open in a new Window
  • On the Zoom Page, select Start to the right of the associated meeting.
Tip

If you are unable to access your meeting, please email asozoom@queensu.ca during office hours (8:30 AM - 4:30 PM M-F) or contact the ITServices Support Center outside of office hours.



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