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Click on the applicable link below to be shown instructions on how to create a narrated PowerPoint.

 


Please view the instructions below on how to create narrated PowerPoint slides in office 2013 on a PC.

Requirements
  • A recent computer running Microsoft Windows
  • Office 2016
  • USB Headset
Audio Setup
  1. Plug the USB Headset into the computer
  2. Right click on the speaker icon in the bottom right-hand corner of the screen and select Recording Devices
  3. In the Sound window, ensure there is a green check mark next to the USB headset. If there isn't, right click on the headset and choose Set as Default Device
  4. Test speaking through the microphone like you normally would when narrating. Ensure that roughly half of the bars to the right of the headset icon are turning green. If they are not turning green, please follow the steps below
    1. With the headset selected, choose Properties
    2. In the Headset Microphone Properties window, choose the Levels tab and move the Headset Microphone slider up. Click OK to close the window.
  5. Click OK to close the Sound window
 

 

This documentation applies to Office 2016. If you are using Office 365 it's recommended that the official Microsoft documentation be consulted.

Without Timings

Note: This method is only recommended if slide transitions or animations are not used. If you will be timing your slides with your narration, please see the next section.

Recording
  1. In Powerpoint, select the slide you wish to record your narration and choose Insert>Audio> Record Audio…
  2. Press the record button and begin recording your narration. Click OK when you are done recording
 
 
Delete the Narration
  1.  Select the speaker icon located on the desired slide and click Delete
With Timings
Recording
  1. Open your slideshow in Point 2013
  2. Click on the Slide Show tab and choose Record Slide Show. When prompted, choose Start Recording
  3. Begin narrating your presentation. PowerPoint will record your voice and timings as you continue through the presentation.
  4. When you are finished narrating, press the Escape key and save your presentation
Repeat Recording on a slide

 While Recording, click on the blue left arrow to re-record on the slide

Continue Recording

You do not need to record an entire presentation from the beginning. Narrations can be recorded from specific slides. You could even record narrations one slide at a time!

  1. In PowerPoint, navigate to the slide you wish to begin recording on.
  2. Under the Slide Show tab, expand Record Slide Show menu and select Start Recording from Current Slide… When Prompted, click Start Recording

Re-Record Timings

Sometimes the narrations sound great, but the timing of slide transitions need to be adjusted. Instead of re-recording everything, timings can be re-recorded

  1. Follow the steps to Continue Recording
  2. In Step 2, uncheck Narrations and laser pointer and click Start Recording. The narration will play and allow you to change the timings for that particular slide
  3. Press Escape when finished. When prompted to save the timings, choose Yes

Best Practices

When creating your narrated PowerPoint please keep the following best practices in mind:

Creating your PowerPoint

  • Be consistent with the fonts used in the document Use a sans serif font – such as Arial, Helvetica or Verdana that are large enough for both projectors and online viewing
  • Minimum sizing for fonts: 24pt for content and 40 pt for titles
  • Avoid using text shadow or glow effects for any text as they may not be accessible by screen readers
  • Evenly distribute content on slides.
  • Use appropriate colour contrast (e.g. black and white)
  • If you choose to use slide transitions be sure to use the same transition throughout your presentation for all slides.
  • If you choose to use animations on your slide ensure they are brief and do not distraction from the content you are presenting

Recording your PowerPoint

  • Use a transcript. This will help keep your talking points organized as you advance through each slide.
  • Speak slowly and enunciate.
  • When narrating, leave about 1-2 second of silence at the beginning and ending for each slide.
  • Try to keep Slide segments under 10 minutes.
  • If possible, use a room or an office with minimal background noise.
  • When possible, the ratio aspect (size) of the slide(s) should be set to 16:9.
  • Save Presentations in .PPTX format. This will embed narrations and allow them to be uploaded to CDS.

 

 


Please view the instructions below on how to create narrated PowerPoint slides in Office 2016 on a Mac.

Requirements
  • A recent computer running OSX 10.9 or greater
  • Office 2016
  • USB Headset
Audio Setup
  1. Plug the USB Headset into the computer
  2. Select System Preferences from the Doc and choose Sound
  3. In the Sound window, select Input and ensure that the headset microphone is selected. Speak normally into the microphone and adjust the input levels if necessary.

 

This documentation applies to Office 2016. If you are using Office 365 it's recommended that the official Microsoft documentation be consulted.


Without Timings
Recording

Note: This method is only recommended if slide transitions or animations are not used. If you will be timing your slides with your narration, please see the next section.

  1. In Powerpoint, select the slide you wish to record your narration and choose Insert>Audio>Record Audio…
  2. Press the record button and begin recording your narration. Click Insert when you are done recording

 

Delete the Narration

Select the speaker icon located on the desired slide and press Delete

With Timings
Recording
  1. Open your slideshow in PowerPoint 2016
  2. Click on the Slide Show tab and choose Record Slide Show.
  3. Begin narrating your presentation. PowerPoint will record your voice and timings as you continue through the presentation.
  4. When you are finished narrating, press the Escape key and save your presentation


Repeat Recording on a Slide

While Recording, click on the refresh button located above the slide. The narration will be cleared on the slide which is being displayed. Press the right arrow key or the play button to record a new narration.

Continue Recording

You do not need to record an entire presentation from the beginning. Narrations can be recorded from specific slides. You could even record narrations one slide at a time!

  1. In PowerPoint 2016, navigate to the slide you wish to begin recording on.
  2. Click on the Slide Show tab and choose Record Slide Show.
Best Practices

When creating your narrated PowerPoint please keep the following best practices in mind:

Creating your PowerPoint

  • Be consistent with the fonts used in the document Use a sans serif font – such as Arial, Helvetica or Verdana that are large enough for both projectors and online viewing
  • Minimum sizing for fonts: 24pt for content and 40 pt for titles
  • Avoid using text shadow or glow effects for any text as they may not be accessible by screen readers
  • Evenly distribute content on slides.
  • Use appropriate colour contrast (e.g. black and white)
  • If you choose to use slide transitions be sure to use the same transition throughout your presentation for all slides.
  • If you choose to use animations on your slide ensure they are brief and do not distraction from the content you are presenting

Recording your PowerPoint

  • Use a transcript. This will help keep your talking points organized as you advance through each slide.
  • Speak slowly and enunciate.
  • When narrating, leave about 1-2 second of silence at the beginning and ending for each slide.
  • Try to keep Slide segments under 10 minutes.
  • If possible, use a room or an office with minimal background noise.
  • When possible, the ratio aspect (size) of the slide(s) should be set to 16:9.
  • Save Presentations in .PPTX format. This will embed narrations and allow them to be uploaded to CDS.

 

 

 

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