Please note that as of January 1st 2021, Zoom licenses are available to all Queen's employees.
Instructor and TA Guidelines
Please reviewthe best practices listed below in advance of your Zoom session(s) to help foster a positive and successful user experience for both the teaching team and your students. Following the procedures listed here will help ensure no further action is required prior to your meeting. If you find that you need further support, or require any changes to the scheduled meeting, pleaseemail email@example.com your request as soon as possible.
Although it is possible to host your own meeting in Zoom, it is highly recommended that any course-related meetings be booked through Arts and Science Online. This will ensure that support is available if needed, that no restrictions are placed on the length of your meeting and your meeting is recorded to a central location.
What is Zoom?
Zoom is a new conferencing tool adopted by ASO starting in the Summer 2018 semester. Advantages of Zoom VS previous conferencing tools include:
an intuitive simple interface
Platform and browser-independent; meetings can be joined via computers and mobile devices on wired and wireless connections
Automatic cloud recording with transcript generation
When you reach the webpage, log in using your NetID@queensu.ca and password (remember to use your Queen’s NetID and not a preferred email address if you have one).
You should now be able to access your personal Zoom account.
To access your meeting, sign into your course through onQ and navigate to your Zoom meetings page, and click on the link of the meeting you wish to access.
Tech Support and Booking Zoom Training
If your Zoom session uses advanced features such as polling or breakout rooms, or if you are simply not comfortable using the software, tech support can be provided (optional).
Please indicate on the Zoom Meeting Request FormTech support will open the meeting and be available for the entire duration of your session.
If you or any member of the teaching team would like Zoom training, please indicate so when filling out the Zoom Meeting Request Form and a member of the ASO Zoom Team will be in touch with you to arrange a training session.
Accessing Your Zoom Meeting
If you plan to have a member of your teaching team host a session, they will need to be added as an alternative host. Please indicate this in the Zoom Meeting Request Form. If you have already submitted the form, please contact firstname.lastname@example.org to let us know that additional alternative hosts need to be added and include their email address in the message.
Previous to your meeting taking place, please visit https://queensu.zoom.us to make sure you have activated your Zoom account.
You can access your Zoom meeting by the provided link, or meeting ID.
The link can be found in the Zoom section of your course in onQ and will automatically start the meeting when you click on it (provided you have set up your Zoom account in the previous steps).
When you click on the Zoom meeting link, you will be prompted to open the meeting where you will be redirected to a webpage. If you have the Zoom desktop application it will automatically open, and you can begin your meeting.
Training will cover the necessary components required to run your meeting. If you would like to know more about using Zoom, please see the Zoom Getting Started page. Additional training can also be booked on the Zoom Live Training page.
Logging in to a Zoom Meeting
Zoom meeting can be accessed either through your course Zoom page or from the meeting invite in your Office 365 calendar. Both require clicking on the unique meeting link in order to launch the session. If you are already logged with your Zoom host account, your meeting room will open up.
If you are not logged in with your host account, you will be redirected to the Zoom waiting page. If you see this, choose login and enter your host account information.
Frequently Asked Questions
Where do I find the link for my session? Your session links can be accessed from the activities tab in onQ.
Where does my zoom recording go? Recordings are automatically backed up to our ASO streaming server.
How do I set up a poll? The host can set up a poll by selecting the poll option on the bottom menu, while in a meeting.
How to log in to open a session? Please log into zoom using you NetID associated email address.
when will my recording be posted to oQ? You recording will be posted to onQ within 24 hours. If your session takes place on a Friday or during the weekend, it will be posted the following work day.