Please note that the information provided in this document relates to all courses run through Arts and Science Online. For an on-campus course that is being run remotely, Instructors should refer to ITServices for more information regarding support for Zoom meetings.
As of January 1st 2021, Zoom licenses are available to all Queen's employees.
Although it is possible to host your own meeting in Zoom, it is highly recommended that any course-related meetings be booked through Arts and Science Online. This will ensure that support is available if needed, that no restrictions are placed on the length of your meeting and your meeting is recorded to a central location.
Please review the best practices listed below in advance of your Zoom session(s) to help foster a positive and successful user experience for both the teaching team and your students. Following the procedures listed here will help ensure no further action is required prior to your meeting. If you find that you need further support, or require any changes to the scheduled meeting, please email firstname.lastname@example.org with your request as soon as possible.
ASO Tech Support
All Zoom meetings are set to record to the Queen’s Streaming Server by default. If you would prefer that the meeting not be recorded, please indicate this when booking your Zoom meeting.
Using Polls in Zoom
The polling feature in Zoom allows you to create single choice or multiple-choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also can access a report of your polling results after the meeting. Polls can also be conducted anonymously.
If you have poll questions for you upcoming meeting you can include them on your meeting request form, or after the fact you can email your poll questions to email@example.com and the questions will be pre-loaded into your meeting and ready for you when you launch your meeting.
If you plan to schedule your own meeting using your personal zoom account, then follow these steps to set-up your polls.
Create a poll
a. Enable anonymous responses: checking the “Anonymous?” box to make the poll anonymous will keep the student’s polling responses anonymous in the meeting and the reports.
b. Single or Multiple Choice: select whether you want the question to be single choice (students can only choose one answer) or multiple choice(students can choose multiple answers).
NOTE: You can only create a max of 25 polls for a single meeting.
Accessing poll Results
Please reach out to firstname.lastname@example.org to request polling results.
If the meeting was set-up using your personal Zoom account please follow these steps:
Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host or co-host can choose to split the participants of the meeting into these separate sessions automatically or manually. The host or co-host can switch between sessions at any time.
Creating breakout Rooms
Options For Breakout Rooms
Assigning Participants to Rooms
After manually or automatically assigning participants to rooms, you can rearrange the participants. Participants who are not assigned to breakout sessions will remain in the main meeting when the rooms are started. Hover over the participant or room for these options:
Where do I find the link for my session?
Your session links can be accessed from the Activities tab in onQ.
Recordings are automatically backed up to our ASO streaming server.
The host can set up a poll by selecting the poll option on the bottom menu while in a meeting.
Please log into zoom using you NetID associated email address.
You recording will be posted to onQ within 24 hours. If your session takes place on a Friday or during the weekend, it will be posted the following work day.
Yes we do. You can request training on the booking request form.
To request meetings for booking please use the booking request form.